E-Mail (1–2 orders per month)
The standard way of receiving orders is by email. All we need is your email address. You can send us a comment and confirm the order directly in the email you receive using the buttons.
Purchasing and supplier management
By introducing and integrating the Coupa procurement tool, we are exploring new opportunities and making it easier to collaborate with our business partners. This solution makes purchasing processes more efficient, more transparent and, above all, more consistent. The cloud-based procurement tool digitalises the entire ordering process – from supplier registration (including master data processing) through to catalogue maintenance, enquiries, approval, ordering and even invoicing.
Read on to find out how this procurement system works and what options and benefits it offers for you as a business partner of Livit AG and IG Glatt AG.
You have the following options
| Portal | cXML | CSV | ||
|---|---|---|---|---|
| Orders | X | X | X | |
| Invoicing | X | X | X | |
| Catalogue | X | X | X | |
| Master data | X | X |
Orders
Supplier portal (more than 3 orders per month)
You will receive the order either by email or by accessing the portal yourself. You have the opportunity to view all orders and their status online, to maintain catalogues and master data and to confirm order placements.
cXML (more than 50 orders per month)
You have the option of setting up a direct EDI connection between your ERP system and ours. This allows you to receive and send your orders in cXML format via an EDI connection.
Invoicing
E-Mail (1-2 orders per month)
Starting your invoicing process is easy to do via the order you receive from us by email. From this email, you can create an invoice directly by clicking on the ‘Create Invoice’ button.
You will then be redirected to the supplier portal (without having to log in), where you can send us an electronic invoice (PO flip).
Supplier portal (more than 3 orders per month)
After logging in, you can easily send us your invoice via the supplier portal by generating an invoice from the corresponding order or from an existing contract.
You can also view and track the processing status of your invoices and create credit notes in the portal at any time.
cXML (more than 50 orders per month)
To set up electronic invoicing, you will need to authorise this in the cXML data format in your master record. This requires an EDI connection. When orders are placed via an EDI connection, they can be converted directly into an invoice.
Defining products and services (catalogue management)
Supplier portal and CSV file
You have two options for maintaining your products or services directly in the supplier portal:
- Enter your quotations directly in the supplier portal. This is only recommended if you offer a small product or service range.
- Enter your products or services into a CSV file template and upload them to the supplier portal.
PunchOut catalogue (cXML)
Through this connection, Livit employees are directed to your online shop, where the (contractually agreed) product or service range is available. This connection is only suitable for a very wide range of products and services (>100).
Master data
Up-to-date and consistent data is essential for a smooth procure-to-pay process. You can store and maintain your credit master data in the supplier portal yourself. Your changes will be forwarded to us and checked.
Your data is entered directly into the portal, so you will no longer need to send separate emails containing information for corrections.
How using the supplier portal benefits you
Cost savings
Access to our free supplier portal gives you the option to upload invoices directly. This saves you time and money.
PO-FLIP
With this feature, you can convert a purchase order into an invoice, which reduces the risk of errors and speeds up the payment process.
Up-to-date information
As a supplier, you can update your catalogue and master data yourself at any time. This means you can ensure a smooth P2P process.
Transparency
You can check the status of an order or invoice online at any time.
Speed
The invoices you send can be processed faster thanks to the order number generated by Coupa and the electronic invoicing option.
Registering for the supplier portal
Read our instructions to find out how to register for our supplier portal.
«Fair relationships based on partnership with efficient and transparent processes. This is important to us, especially in our business dealings with you as a supplier, because our partnership is one of the factors that guarantees the high quality of our services»
Fabio Di Fiore
Head of Central Purchasing